Data Protection & Privacy Note
Thank you for trusting our Academy with some information about you & your child(ren). We would like to assure you that we take that trust seriously & we want you to know how we use your information and why.
Who is holding your information?
The information you have given to us is kept by the principal of the Academy, with relevant information (Names, emergency contact details and medical issues) also accessible to the class teachers & the payments administrator. We do not permit copying or sharing by our team and actively monitor for any potential breaches.
Where do we get data from?
We only hold data provided to us by you. The registration card collects information that is filled out on enrolment at the Academy. We may also collect data that is emailed/messaged to us by you. We transfer this information onto our main database. Please note that we only keep data that is necessary to run the Academy in an efficient & effective manner.
Where is your data stored?
In common with most small businesses, we do not have any tailor made software - we use mainstream packages for record keeping, email and accounting. These include Airtable, Wix, Class Manager, Quickbooks Google & My Attendance Tracker.
Do we share your data?
We never sell data we hold.
Your information is held in the strictest of confidence. Our team are aware that confidentiality is paramount and any sharing of data is a breach of data regulations.
To take part in exams and our annual show performance we will be asked to send personal data to the organising body (ISTD & Herts County Council), we will ask for your consent to share the data when entering your child/ren.
How long do we retain your data?
We will keep and update records for as long as your child is a part of our Academy. Once they leave, it is up to you. We can either delete your data or you can stay with us as part of our friends and alumni.
Want to see what we hold on you?
Under GDPR 2018 you have the right to know what information we hold on you. Send an email to and we will provide full disclosure of what we have. If you believe we have information we should not be keeping, or it is out of date or otherwise wrong, please let us know and we will take appropriate action.
Do you have a complaint?
If you have a complaint about the way we are handling your information or how we have responded to a request for information or data removal, please let us know. If we are unable to reach an agreement, please feel free to contact the Information Commissioner.
The nominated team member at the Academy to deal with Data Protection (GDPR) from now until the next review is:
Nikki Stewart, Principal
This policy was reviewed on 14th October 2019.