BOVINGDON DANCE ACADEMY LTD – Privacy Policy

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At Bovingdon Dance Academy Ltd (“BDA”), we are committed to protecting your personal data and respecting your privacy.

This policy explains how we collect, use and store your information when you register with us or interact with our services.

 

1. Who We Are

 

Bovingdon Dance Academy Ltd is the data controller responsible for your personal data.

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If you have any questions about this policy or how we handle your data, please contact us at:

admin@bovingdondance.co.uk

 

2. What Information We Collect

 

We may collect and process the following information:

Parent / Guardian Information

• Name

• Contact details (email, phone number, address)

Student Information

• Name and date of birth

• Relevant medical information (e.g. injuries, conditions)

• Emergency contact details

Additional Information

• Class attendance and progress records

• Payment and invoicing details

• Communication preferences

• Photographs and videos (where consent has been given)

 

3. How We Use Your Information

 

We use your information to:

• Manage class registrations and bookings

• Communicate with you about classes, schedules and updates

• Ensure the health, safety and wellbeing of students

• Process payments and issue invoices

• Organise exams, performances and events

• Improve our services and class offerings

• Share news, updates or opportunities relevant to BDA

 

We will only use your data where we have a lawful basis to do so, including:

• Performance of a contract

• Legal obligations

• Legitimate interests

• Consent (where required)

 

4. How We Store Your Data

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Your data is stored securely using trusted systems, including:

• Class management and invoicing platforms (e.g. ClassManager and Wix)

• Secure cloud storage systems

• Email and communication platforms

 

We take reasonable steps to protect your data from unauthorised access, loss or misuse.

 

5. Sharing Your Information

 

We will never sell your personal data.

 

We may share your information with trusted third parties where necessary, including:

• Payment providers

• Examination boards (e.g. ISTD, Acrobatic Arts)

• IT and software providers

• Photographers/videographers (for events, where applicable)

 

All third parties are expected to handle your data securely and in accordance with data protection laws.

 

6. Photography & Video

 

We may take photographs or videos during classes, events or performances for:

• Educational purposes

• Celebrating student achievements

• Marketing (e.g. website, social media)

We will always aim to do this appropriately and respectfully.

You can withdraw your consent at any time by contacting us.

 

7. How Long We Keep Your Data

 

We retain your data only for as long as necessary to:

• Provide our services

• Meet legal and financial obligations

• Resolve any queries or disputes

When data is no longer required, it will be securely deleted.

 

8. Your Rights

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Under UK data protection law, you have the right to:

• Access the personal data we hold about you

• Request correction of inaccurate data

• Request deletion of your data (where applicable)

• Object to or restrict certain types of processing

• Withdraw consent at any time

To exercise any of these rights, please contact us at admin@bovingdondance.co.uk

 

9. Cookies & Website Use

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Our website may use cookies to improve your experience and understand how our site is used.

You can control or disable cookies through your browser settings.

 

10. Changes to This Policy

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We may update this Privacy Policy from time to time. Any changes will be posted on our website.

 

Last updated: April 2026